SupplyPro GM For Residential Landscaping Contractors

With SupplyPro GM, you can monitor, accept or request new SupplyPro orders and changes — orders will come directly into your new order inbox from the builder. In the simple-to-follow interface, you can confirm all information about the job at a glance, including price, drawings, specs and supply lists. If you’re working with builders that are not using BuildPro, you can easily enter and schedule new orders manually or we can assist by automating the retrieval of new orders from other builder web portals.  

WithSupplyPro GM, you can create custom pre-job checklists for your people in the field to complete. This will help you track the readiness of the site for different construction phases and make more accurate decisions about which crew to assign and what supplies they will  need. With SupplyPro GM, you can translate Builder PO item references and intentions into a ready-to-order Bill of Materials. Issue inventory pick lists or PO’s for drop-ship to site with the click of a button. Multiple deliveries are easy to set up, ensuring that your crews have the materials they need for the current task. New POs can be sent on-demand or automatically at pre-specified points in the process. 

SupplyPro GM also enables you to track individualized serialized units such as irrigation control panels from the day they land in your warehouse. During construction and after, you will have all the information on individual units at your fingertips, including model and make, date and location of installation, service issues, warranty period, etc.

Scheduling, dispatching and tracking are some of the most important areas in which SupplyPro GM can improve your operations. You can use it to schedule multiple landscaping tasks for each project and easily match the right crews to each construction task. This residential landscaping software also makes it easy to track critical permits and dispatch digital work orders to the field app to ensure your crews arrive at every job fully informed.  

You can view your work orders by date, builder, subdivision, city, crew, supervisor and more. When you receive a new order and are ready to assign work, it only takes a tap of a button to see all your crew schedules, the stage of their current job progress and when they will be ready to start a new job. Assign field crews to tasks as needed with simple drag and drop, or quickly generate schedules for multiple crews and jobs — even in the same day — based on work type, location, skill level and availability. 

When weather delays all your jobs in a location for a day or two, you can use SupplyPro GM to conveniently push forward all affected schedules with one action. Your crews will be notified of the cancellations and new schedule in real time. Throughout the project, you also will be immediately notified if your builder alters the schedule or issues change orders that affect your job. Coupled with the ability to quickly know the exact who, when and where of your field resources in real-time, this can improve your response time and reduce crew and truck downtime as well.

You can even allow your field team to reschedule jobs in the software if problems come up. You’ll be informed immediately, giving you the opportunity to quickly relocate idle resources or solve delay-causing supply issues.

You can design a step by step workflow for each set of tasks — site grading, irrigation, plant and sod installation — that is customized to make the most sense for your operation. Customized workflow checklists can ensure the quality of work and keep your crews organized. This is especially important in landscape contracting, where your crew composition tends to change frequently and you often have workers who are unfamiliar with your processes. 

You can build safety forms for workers to fill out and have them verify that they completed safety checks. Plus, you can visually track field progress from the office throughout the day, with color coded status updates. Your field communications work even where the internet is not available. Daily reports can capture photos from the jobsite and track labor and material usage for the day.

And what if mistakes or something unexpected happens? A last-minute request for changes, a discrepancy between specs and verbal communications? Your team in the field can initiate a request for an extra PO and support the request with comments and site images, keeping your back office and the builder aware of any issues and additional charges in real-time. 

SupplyPro GM lets you pay your employees and subcontractors by the hour or completed tasks. For those who need to clock in, the process is simple. Landscaping crews can begin and end their days with the tap of a button on their mobile app, all in the same software you’ll use to pay them.

When the job is done, the builder gets instantly notified. Your field crews can also take photos, complete punch lists and record the details and proper completion of the job. After all, you only get paid for work you can document. 

SupplyPro GM automatically queues up every builder PO as an open invoice, ready to be issued when work is completed. Invoices flow seamlessly to popular accounting systems such as QuickBooks and Sage Construction Solutions.

Just because construction is complete, doesn’t mean your work is over. When the homeowner takes possession of the house, you can transition the history and information directly from a builder’s file to a homeowner file and have it all easily accessible, right down to photos of where the sprinkler pipes were laid. With SupplyPro GM you also have the tools you need for tracking, managing preventive maintenance schedules, and recurring billing to make direct-to-homeowner service run smoothly. 

Plus, SupplyPro GM’s stored data on individualized serialized units will give your service technicians access to all the information they need right on their phone, whenever they respond to a possible equipment problem. They’ll know what kind of unit, who installed it, if there were any issues and if it has been serviced before.